Reporting accidents in the workplace

Employers need to have systems in place for reporting accidents in the workplace to prevent future accidents occurring.

What is an accident?

An accident is something unintended which causes physical injury or loss to staff; this includes acts of non-consensual violence. Employers by law have to report certain categories of work related accidents - but why should employers encourage accident reporting?

Benefits to employers of accident reporting

Employers need to have systems in place for reporting, recording and investigation of accidents and incidents because:

• It prevents further accidents occurring
• It provides a defence against possible future civil claims
• It assists when reviewing risk assessments
• It demonstrates management's commitment to employee welfare
• Its good business practice and reduces potential future costs

Types of reportable accidents

The following categories need to be reported:

• Deaths (within one year of a work related accident)

• Specified injuries e.g. fractures, amputations, loss of sight, serious burns, unconsciousness/head injuries, crush injuries, scalping

• Over seven consecutive days off work (employee off work for more than seven consecutive days due to a work related accident)
• Injuries to non-workers (members of the public injured in the workplace and taken to hospital for treatment)

How to report

This is easy! Download the online report form from the HSE website, complete and submit.

Keep records

You need to keep a confidential record of accidents and incidents, for example an accident book with a nominated person responsible for the reporting process.

Safetyboss can help you to prevent and investigate accidents; we are experts in identifying and reducing workplace risk that leads to accidents and incidents, giving you peace of mind. We can also assist you in identifying causes and suggesting practical actions to prevent future recurrences.

For further information on policies, health and safety advice or guidance, please contact us to see how we can help you.